Good morning, Michael.
Next 5 Critical Actions
Upcoming Show Dates
Expiring Holds — Action Required
| Venue | City | Date | Artist | Hold Level | Expires | Days Left | Action |
|---|
Master Tour Board
All Live Opportunities · Single Source of Truth
| Artist | Cities | Date Range | Hold | Stage | Total Cap | Ticket Range | Pri | Next Step | Owner |
|---|
Stages: Watching · Discussion · Offered · Negotiation · Confirmed · Revisit · Passed · Lost
Hold: Pencil · 2nd Hold · 1st Hold · Confirmed
Priority: P1 — Active focus · P2 — Important · P3 — Background
Venue Hold Tracker
Holds Are Never Lost · Action Is Always Obvious
| Venue | City | Show Date | Artist | Level | Expires | Days Left | Contact | Action Required |
|---|
Artist Pipeline
Live Now · Long Term · Revisit Later — All Visible
Artist Intel
Streaming & Social By City · Tagged By Venue Tier · Track Growth Over Time
Show Feasibility
Reserve-by-reserve · Quick check · Full P&L lives in Sheets
Show Setup
Costs & Tax
Enter GST and corp tax as dollar amounts treated as expenses. Pull these from your Sheets model after running the calculation there.
Ticket Reserves
0 seats · $0 if sold out
| Reserve | Price (Inc Fees) | Price (Net of Fees) | Capacity | Gross if Sold Out |
|---|
Gross Revenue
$0
at scenario
After Ticket Fees
$0
net of fees
Less Costs & GST
$0
profit pre-tax
After Corp Tax
$0
take-home
Breakeven
Tickets needed to break even
—
—% of capacity
Revenue needed to break even (gross)
—
Total fixed costs (incl. GST + corp tax)
—
Feasibility at Different Sell-Throughs
| Scenario | Tickets Sold | Gross Rev | After Fees | After Costs & GST | After Corp Tax | ROI | Verdict |
|---|
Note Sell-through is applied evenly across reserves. For fine-grained per-tier sell-through and full GST modeling, use the master Sheets workbook.
Payment Schedule
All payments across all tours · what's due, what's overdue, what's paid
| Status | Tour | Description | Category | Vendor | Due Date | Amount | Paid Date |
|---|
Show Execution
From Confirmed → Show Day · Nothing Slips
Show Files
Contracts · Riders · Settlements · Anything You Need To Pull Up Fast
Storage
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Operating Rhythm
Daily · Weekly · Show Week — The Cadence That Keeps This Alive
Each Morning · 10 min
Daily Rhythm
"What needs me today, and what's at risk of slipping?"
01
Open the Dashboard. Check the four metrics.
Anything red? Anything overdue?
02
Review expiring holds (≤ 7 days).
Is action being taken on every one?
03
Scan the Next 5 Critical Actions.
Do I own the unblock, or someone else?
04
Send urgent artist / agent follow-ups before 11am.
Who's been waiting longest?
05
Update Master Board entries you touched today.
Last update + next step current?
Every Monday · 45 min
Weekly Review
"Where is the business this week, and what's the next 30 days?"
01
Walk every active opportunity in the pipeline.
Stage still right? Decision overdue?
02
Audit every venue hold and decide: confirm, drop, or escalate.
What's at-risk this week?
03
Identify negotiation bottlenecks. One owner, one next step each.
What's blocking this from closing?
04
Open every confirmed show's execution. Find blockers.
What's behind plan?
05
Refresh P&L for any deal in negotiation.
Does it still hit 20–25% under realistic?
06
Set the next 7 / 14 / 30 day priorities.
If only three things happen, what are they?
T-Minus 7 to 0 · Daily
Show Week
"Reconfirm everything. Twice."
T-7
Reconfirm artist arrival, flights, hotel, transfers.
Itinerary signed off by management?
T-5
Lock crew calls, run sheet, bump-in / bump-out times.
All suppliers reconfirmed?
T-3
Final marketing push. Sales report. Adjust ad spend.
Are we tracking to forecast?
T-2
Production walk-through. Riders verified.
Any last-minute changes?
T-1
Comp lists, guest lists, photographer briefed. Print everything.
Phones charged. Emergency contacts on paper?
DAY
Run the Show Day checklist top to bottom.
Anyone missing? Settlement clean?
T+1
Sales report, attendance log, supplier invoices in.
P&L actuals updated this week?
Drive Folder Map
How To Store Information Like A Serious Promoter
Per-Show Folder Structure
📁 [YYYY-MM-DD] Artist · City
├─ 📁 01 — Contracts
│ ├─ Artist Agreement
│ ├─ Venue Agreement
│ ├─ Supplier Contracts
│ └─ Insurance
├─ 📁 02 — Ticketing
│ ├─ Pricing & Seat Map
│ ├─ Onsale Setup
│ └─ Sales Reports
├─ 📁 03 — Marketing
│ ├─ Artwork & Assets
│ ├─ Campaign Plan
│ ├─ Paid Media
│ ├─ Press & PR
│ └─ Email & Socials
├─ 📁 04 — Production
│ ├─ Technical Rider
│ ├─ Hospitality Rider
│ ├─ Stage Plot & Backline
│ ├─ Run Sheet
│ └─ Suppliers
├─ 📁 05 — Travel & Visas
│ ├─ Passports & Visas
│ ├─ Flights
│ ├─ Accommodation
│ └─ Itinerary
├─ 📁 06 — Finance
│ ├─ P&L (Forecast)
│ ├─ P&L (Actual)
│ ├─ Settlement
│ └─ Invoices
├─ 📁 07 — Show Day
│ ├─ Run of Show
│ ├─ Guest List
│ └─ Emergency Contacts
└─ 📁 08 — Post Show
├─ Debrief
├─ Final Sales & Attendance
├─ Content Archive
└─ Lessons Captured
├─ 📁 01 — Contracts
│ ├─ Artist Agreement
│ ├─ Venue Agreement
│ ├─ Supplier Contracts
│ └─ Insurance
├─ 📁 02 — Ticketing
│ ├─ Pricing & Seat Map
│ ├─ Onsale Setup
│ └─ Sales Reports
├─ 📁 03 — Marketing
│ ├─ Artwork & Assets
│ ├─ Campaign Plan
│ ├─ Paid Media
│ ├─ Press & PR
│ └─ Email & Socials
├─ 📁 04 — Production
│ ├─ Technical Rider
│ ├─ Hospitality Rider
│ ├─ Stage Plot & Backline
│ ├─ Run Sheet
│ └─ Suppliers
├─ 📁 05 — Travel & Visas
│ ├─ Passports & Visas
│ ├─ Flights
│ ├─ Accommodation
│ └─ Itinerary
├─ 📁 06 — Finance
│ ├─ P&L (Forecast)
│ ├─ P&L (Actual)
│ ├─ Settlement
│ └─ Invoices
├─ 📁 07 — Show Day
│ ├─ Run of Show
│ ├─ Guest List
│ └─ Emergency Contacts
└─ 📁 08 — Post Show
├─ Debrief
├─ Final Sales & Attendance
├─ Content Archive
└─ Lessons Captured
Company-Level Structure
📁 Timeless Touring
├─ 📁 Active Tours
│ └─ [show folders, as above]
├─ 📁 Archived Tours
│ └─ [show folders, by year]
├─ 📁 Pipeline
│ ├─ Watchlist
│ ├─ Offers Out
│ └─ Revisit Later
├─ 📁 Artist Materials
│ └─ [Artist Name]
│ ├─ EPK / Bio / Press
│ ├─ Riders
│ └─ Past Performance Data
├─ 📁 Venues
│ └─ [City]
│ └─ [Venue]
│ ├─ Contacts
│ ├─ Tech Specs
│ └─ Past Settlements
├─ 📁 Templates
│ ├─ P&L Master
│ ├─ Offer Letter
│ ├─ Run Sheet
│ └─ Settlement
├─ 📁 Finance
│ ├─ Master P&L Tracker
│ └─ Annual Reports
├─ 📁 Sponsors & Partners
│ ├─ Decks
│ └─ Active Agreements
└─ 📁 Brand Assets
├─ Logos
├─ Photography
└─ Typography
├─ 📁 Active Tours
│ └─ [show folders, as above]
├─ 📁 Archived Tours
│ └─ [show folders, by year]
├─ 📁 Pipeline
│ ├─ Watchlist
│ ├─ Offers Out
│ └─ Revisit Later
├─ 📁 Artist Materials
│ └─ [Artist Name]
│ ├─ EPK / Bio / Press
│ ├─ Riders
│ └─ Past Performance Data
├─ 📁 Venues
│ └─ [City]
│ └─ [Venue]
│ ├─ Contacts
│ ├─ Tech Specs
│ └─ Past Settlements
├─ 📁 Templates
│ ├─ P&L Master
│ ├─ Offer Letter
│ ├─ Run Sheet
│ └─ Settlement
├─ 📁 Finance
│ ├─ Master P&L Tracker
│ └─ Annual Reports
├─ 📁 Sponsors & Partners
│ ├─ Decks
│ └─ Active Agreements
└─ 📁 Brand Assets
├─ Logos
├─ Photography
└─ Typography
Naming Conventions · Non-Negotiables
Show folders: 2026-08-14 — Artist Name · Sydney — date first ensures chronological sort.
Files: [Type] - [Artist] - [Version] - [Date].pdf — e.g. Artist Agreement - Smith - v3 - 2026-04-12.pdf.
P&L sheets: Always two — Forecast and Actual. Forecast locked at deal close. Actual updated through to T+14.
Archive trigger: Move show folder from Active → Archived 30 days after T+0, once final P&L and debrief are filed.